Privacy Policy

Holistic Health America 2026 Privacy Policy

Last updated: May 2026

This Privacy Policy explains how Cyclic Solutions Limited (“we”, “us”, “our”) collects, uses, shares and protects personal information in connection with Holistic Health America 2026, including this website, invitation requests, event registration, event communications and related activities.

Holistic Health America 2026 is part of the Holistic Health World Series.

Contact details

Cyclic Solutions Limited is the organizer of Holistic Health America 2026 and is responsible for personal information collected through this website and related event processes.

Registered address:

Cyclic Solutions Limited

4th Floor, Silverstream House

45 Fitzroy Street

Fitzrovia

London

W1T 6EB

United Kingdom

For privacy questions or requests, contact: stefan@holistichealthamerica.com

This website and event are intended for professional audiences. We do not knowingly collect personal information from children under the age of 16.

Information we collect

We may collect the following personal information:

• name
• job title
• organization
• business email address
• phone number, where provided
• dietary, accessibility or other event requirements, where provided
• invitation request details
• registration and attendance information
• communication preferences
• website usage data
• event photography, video or audio where applicable
• correspondence with us

We may also collect limited technical information automatically through cookies and similar technologies, including browser type, device information, pages viewed, approximate location, referring website and website interaction data.

How we use personal information

We use personal information to:

• review invitation and attendance requests
• manage event registration and attendance
• communicate with delegates, contributors, partners and prospective attendees
• provide event information, updates and materials
• manage building access, security and event logistics
• support dietary, accessibility or other event requirements
• develop the agenda, audience and partner framework
• make relevant introductions where appropriate
• communicate about Holistic Health America and other Holistic Health World Series events
• manage partner inquiries and commercial discussions
• improve the website, event experience and future forums
• comply with legal, regulatory, accounting and security obligations

Event host and venue access

Holistic Health America 2026 will be hosted at Nixon Peabody LLP’s New York office.

Where required for event administration, building access or security, we may share limited attendee information with Nixon Peabody LLP, building management, venue security or other relevant event-support providers. This may include name, organization and attendance status.

Founding partners and selected contributors

Holistic Health America works with a limited number of selected founding partners and contributors.

We do not provide unrestricted attendee lists to partners, sponsors or service providers.

We may share limited professional contact details with founding partners or contributors only where:

• you have requested or agreed to an introduction
• you have opted in to partner follow-up
• sharing is necessary to support a specific hosted conversation or event activity
• we have another lawful basis to do so under applicable law

Where possible, partner follow-up will be based on clear interest, consent or relevant professional context rather than blanket data sharing.

Marketing communications

We may contact you about Holistic Health America, Holistic Health World Series events, related forums, event materials, partner opportunities and relevant professional updates.

You can unsubscribe from marketing emails at any time using the unsubscribe link in our emails or by contacting us at stefan@holistichealthamerica.com.

If you provide a phone number, we may use it for event administration or relevant professional follow-up. We will not use your phone number for automated marketing calls or SMS marketing without any consent required by law.

Legal bases where applicable

Where UK or similar data protection law applies, we rely on one or more of the following legal bases:

• consent, where you opt in to receive communications or agree to specific processing
• contract, where processing is necessary to provide event access or related services
• legitimate interests, including operating the event, managing invitations, communicating with relevant professional audiences, improving our services and developing future forums
• legal obligation, where processing is required for compliance, accounting, security or regulatory purposes

Sources of personal information

We may collect personal information:

• directly from you through forms, email, calls or event registration
• from your organization
• from referrals, nominations or introductions
• from event partners, contributors or professional contacts
• from publicly available professional sources, such as company websites or professional profiles
• from third-party tools used for website hosting, analytics, registration, email or customer relationship management

Cookies and tracking technologies

This website uses cookies and similar technologies to support website functionality, understand website usage and improve the experience.

Cookies may include:

• essential cookies needed for the website to function
• analytics cookies that help us understand website traffic and usage
• functionality cookies that remember preferences
• marketing cookies that may support relevant communications or advertising

You can manage cookies through your browser settings or the cookie tools provided on this website, where available.

This website may use Google services, including reCAPTCHA, analytics or related tools. These services may collect technical and interaction data in accordance with Google’s own privacy terms.

How we share personal information

We may share personal information with:

• event hosts and venue-security teams where needed for access and logistics
• service providers supporting website hosting, email, registration, CRM, analytics, forms, security and event operations
• selected founding partners or contributors where you have opted in, requested an introduction or where sharing is otherwise appropriate and lawful
• professional advisers, accountants, insurers or legal advisers
• public authorities, regulators or law enforcement where required by law
• another organization in connection with a business transfer, restructuring or similar transaction

We require service providers to handle personal information appropriately and only for the purposes for which they are engaged.

International transfers

We may process and store personal information in the United Kingdom, the United States, the European Economic Area and other countries where our service providers operate.

Where required, we use appropriate safeguards for international transfers, such as contractual protections or other legally recognized mechanisms.

Data security

We use reasonable technical and organizational measures to protect personal information against unauthorized access, loss, misuse, alteration or disclosure.

No website, email system or electronic storage method is completely secure. You should avoid sending highly sensitive information through website forms or unencrypted email unless specifically requested.

Data retention

We retain personal information only for as long as reasonably necessary for the purposes described in this policy.

Typical retention periods include:

• invitation, registration and attendance records: retained for event administration, reporting and compliance purposes
• marketing and professional contact records: retained while there is a relevant professional relationship, event interest or lawful reason to keep the information
• partner and commercial records: retained for business, accounting and contractual purposes
• website analytics data: retained according to the settings of the analytics tools used
• accounting and legal records: retained as required by applicable law

We review records periodically and delete or anonymize information when it is no longer needed.

Your privacy rights

Depending on where you live and which laws apply, you may have rights to:

• request access to personal information we hold about you
• request correction of inaccurate information
• request deletion of personal information
• object to or restrict certain processing
• withdraw consent where processing is based on consent
• request portability of your information
• opt out of marketing communications
• opt out of certain sharing or targeted advertising where applicable

To exercise privacy rights, contact: stefan@holistichealthamerica.com

We may need to verify your identity before responding to a request.

State privacy rights

Depending on where you live, you may have additional privacy rights under applicable US state privacy laws.

We do not sell personal information for money. Where analytics, advertising or similar technologies are considered a “sale,” “sharing” or targeted advertising under applicable law, you may have the right to opt out.

To make a privacy request, contact: stefan@holistichealthamerica.com

Event photography and recordings

Photography, video or audio recording may take place at Holistic Health America 2026.

We may use event images, recordings or quotations for event reporting, marketing, website content, social media, partner updates and future Holistic Health World Series materials.

If you do not want to be photographed or recorded, contact us before the event or notify the event team on arrival. We will take reasonable steps to respect your preference, but we cannot guarantee exclusion from all background or crowd imagery.

Links to other websites

This website may contain links to third-party websites, including event partners, contributors, host organizations, analytics providers or other resources.

We are not responsible for the privacy practices or content of third-party websites.

Changes to this policy

We may update this Privacy Policy from time to time. The updated version will be posted on this page with a revised “Last updated” date.

Complaints

If you have concerns about how we handle your personal information, contact us first at: stefan@holistichealthamerica.com

Depending on where you live, you may also have the right to contact a relevant data protection authority, regulator or state attorney general.

Cookie Policy

This website uses cookies and similar technologies for functionality, analytics and, where applicable, marketing.

Types of cookies may include:

• strictly necessary cookies
• performance and analytics cookies
• functionality cookies
• marketing cookies

You can manage cookie settings through your browser or through any cookie controls provided on this website.

To opt out of Google Analytics, you can use Google’s browser opt-out tools.